Tips for managing fuel supply during an emergency
There are many reasons stored fuel may need to be utilized, but the most common reasons are fuel shortages, hurricanes and such devastating disasters. In the event of an emergency, both private and public fleets are usually pressed into mobilization, and emergency vehicles swing into action to maintain order. In such a situation, it is important to plan well to ensure regular replenishment and a full tank is available because of the present emergency. Unfortunately, that is not a small task. You see, demand is high, and supply is at its lowest!
That being said, you don't have to worry as this article will look at how to manage fuel supply during an emergency. Actionable expert tips on how to manage fuel supply during a disaster, will help prevail through the severest emergency.
Plan Well
Planning for emergency fuel is usually the first step to successful disaster management. Yes, it should be the first step for effective fuel supply management, too. It may sound obvious, but most individuals and companies do not pay attention to this crucial step. First, be aware of the amount of fuel that will be needed throughout the disaster. One thing to keep in mind when planning is that a disaster can lead to using more fuel than normal. Figure out the other things that need to be put in place to see it through a disaster. After that, proceed to train everyone around you about the basic procedures. This should be done properly to avoid messing with the “foundation.”
Spend Wisely
Disasters and difficult situations can cause fuel supplies to be less available, which means that only what is required should be purchased because of the uncertainty that will come in the following days. An emergency can lead to less driving until life has returned to normalcy. Make sure to spend maturely.
Put Together a Crisis Team
Having a crisis team is a classic example of the adage, "unity is strength". The importance of putting together such a team means that ideas will not run short at every level until the situation is fully arrested. That said, figure out who will be the team leader, and who will be guiding others in terms of making crucial decisions during the emergency. Next, transfer that information to every team member.
Have a Reserve Fund
Creating a reserve fund is yet another crucial tip for both individuals and companies. An emergency comes with additional costs on top of usual spending. Maybe extra trucks will need to be covered or repaired. There may also be costs for the driver and emergency relief workers. If a reserve fund is already set aside, then there will not be a concern about about how to settle upcoming expenses when the emergency hits.
Be Sure to Know Disaster Resources
Know who to call in the event of a situation getting worse, especially disaster management agencies such as The Red Cross and other government teams. Be aware of local media stations such as local radio and TV stations. And then, know what hotels to check into in case the government orders for evacuation. Having an emergency alert system can also help with preparedness.
Get More Fuel Than Normal
It goes without saying that in times of emergencies, all fuel supplies are usually blocked off. Plan for lasting several days without fuel. Get more fuel supply and store it for use throughout the week in case there is no access to suppliers. Also, think about the possibility of neighbors running short of fuel-this may take up an even larger supply of fuel.
Keep Storage On-Site
Keep fuel supplies on property, whether expecting an active hurricane season or not. This way, it can be easier to manage supplies. Never allow supply to drop to low levels that cannot last through a stormy season.
Rightsizing
It is important to have the right number of assets and drivers to meet the customer’s and company’s needs. Continually assess and analyze what is required and the assets of the fleet. What is needed today may be different from the requirements needed tomorrow.
It is a good idea to ensure that drivers are in on the changes to be made, if any. Doing this will optimize fuel use.
Look to Alternative Fuels
If looking to save fuel, having alternatives to the fuel that is currently being used may be a good idea. Having other sources of fuel early in the game could possibly prevent shortages in the long run or at the least, prolong supply. Rising prices combined with growing pressure to find other environmentally friendly sources of fuel alternatives and technology, should give fuel managers the needed push to find other ways to better manage their operational efficiency as well as fuel spend. Reducing dependence on the usual fuel sources could also reduce pollution and greenhouse gases.
Ensure Correct Ratio of Vehicle Weight and Engine Efficiency
During emergencies, sometimes the best weight to engine efficiency can be overlooked. Vehicle weight and engine power are important factors that affect fuel consumption. It is best practice for drivers to stick to the recommended ratio and avoid any unnecessary weight that will increase the engine’s fuel requirement. An engine that is working exceptionally hard will require more fuel. Optimum vehicle speed should also be maintained to ensure economical fuel use.
Having an emergency plan in place is a necessary step to ensure the continuity of operations of business that need a consistent supply of fuel. Following the tips above will help reduce the impact of shortages during emergencies.
The Author
Mia Clarke is part of the content and community team at Specialty Fuel Services - providers of emergency fuel continuation services, in locations affected by catastrophic events.
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