These guidelines are for authors, or their representatives, wanting to publish a technical article or column in any monthly issue of “Hydrocarbon Processing” (HP). The process begins with them sending an email to the HP editorial team, with their proposed Title and Abstract, including in what section of the magazine they wish this article to be featured. See HP annual Media Planner for the monthly Special Focus and regular features.
This guideline has bookmarked sections for ease of navigation: click a numbered link to go to that section anchor.
1. HP Editorial Policies
2. HP Selecting Articles
3. Submitting Abstracts
4. Submit a Full Article
5. Review as Laid Out
6. After it is Published
Here are the four cardinal principles of Hydrocarbon Processing, and also of Gas Processing (GP):
• CLEARANCE You must clear the article with authorities in the company or organization. Furthermore, if information in the article is based on the activities of an organization other than the one with whom you are employed, clearance for use of the material must be obtained from that organization. (This protects you as well as us.).
• BRANDING Equipment trade names and identification of equipment manufacturers or service companies cannot be used within the body of the article, but can be cited once in reference list at the end of the article. Names of operating companies may be used if the company has agreed in advance. HP will clearly display authors and author’s company names as their byline in the heading of the article. Permission for publication of text and illustrations from professional societies, etc., shall be obtained by the author(s).
• EXCLUSIVITY Hydrocarbon Processing will not accept any articles that have been previously published in any trade journal, magazine, etc. This does not include presentations/case studies/Q&A at conferences, forums, etc. If you have questions regarding this principle, please contact us for clarification.
• EDITING STYLE HP reserves the right to edit, reword, rearrange or rewrite the manuscript to conform to the magazine's style and standard or presentation. HP editors will work with you in regards to these changes, as well as provide you with a final draft before publishing. We will not publish an article until approved by you, the author.
SELECTION OF ARTICLES
These come from several sources. Some solicited by the editors, some from professional society or convention events, still others are unsolicited. In whatever form they come to us, articles need to pass the HP editorial guidelines before publication. Readership interest determines an article's value: the ultimate goal is to publish what HP subscribers want. The many and varied operations within the hydrocarbon processing industry results in a wide range of potential topics for articles. HP balances each issue with a variety of featured articles spanning many disciplines and subjects. But whatever the subject, the key to stimulating the editor's interest is to offer us material that is new, timely, well written and helpful to the reader.
HP maintains close contact with its readers through surveys, conferences, readership studies, etc. This has allowed HP to receive continuous feedback on the type of articles, data, columns, etc. our readers want each month. HP readership prefers technical articles that help them in their overall job function. They don’t want marketing / sales pitches, but information / data on improving downstream HPI operations. Should you have any questions regarding your article, our HP editorial staff is glad to work with you on your article submission, as well as to answer any questions that you may have regarding editorial guidelines.
SUBMIT AN ABSTRACT
We recommend the subject line start with ABSTRACT. This helps ensure it gets prompt attention. After ABSTRACT: in the subject line we recommend use the exact Title proposed for this article. Our Technical Editor will respond, within a few days, with any clarifying questions. If he has none, the person who submitted will get a prompt clear answer on whether the abstract is accepted - or not - and under which section of the magazine it would be featured. This includes whether or not it is a candidate for Special Focus. Each month features a Special Focus: see our annual Media Planner.
When and if an abstract is accepted, the Technical Editor will ask the designated contact to fill in our on-line "Required Article Info" (RAI) form, which serves several purposes that aid Editorial staff and Production staff.
• Completing, signing, and returning this RAI form confirms acceptance of our HP editorial policies
• Specific article approval from the author's own management, whenever that is required by them
• Confirm author has their client's permission to cite their project, if this is identifiable in the article
• Ensures the correct spelling of the authors names, and companies / institutions they all work for
• Gives correct mailing addresses for complimentary hard-copy of the issue the article appears in
• Contains an estimate of how many figures and tables are planned – this helps with page layouts
The form needs to be filled in in advance of the full article, to verify agreement with policies.
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SUBMIT A FULL ARTICLE
HP articles range between 3-5 pages. Columns are shorter, typically one or at most two pages – if authors wish to submit a Column instead of a Technical Article, clarify during the initial inquiry email: use COLUMN not ABSTRACT in the subject line.
The HP Technical Editor may ask the author to consider splitting longer articles in two parts, to run in consecutive months. Rule of thumb, with a figure or table per page, is 800 words per page. Drawings, charts and photos are valuable to help support an article. They also clarify matter, help break-up the text. Figures shall be numbered consecutively, each with a caption.
The submitted full article file in Word, will be assigned the corresponding author’s family name as a unique identifier: it helps HP internally with tracking. Please ensure all your illustrations are numbered to match a corresponding number shown in the text. Your figure files should be named Fig1.png, Fig2.jpg, etc. Use a similar naming convention with all of the article tables - which preferably should be in Excel, not in Word - and named Table1.xlsx, Table2.xlsx etc. Tables shall also have a caption.
Graphs should be free of all lines and lettering not essential to the reader's understanding. Limit supplementary data on the face of each graph: that can be written in the "cutline" or within the article text. Scale captions should be outside the grid.
Start subject line with ARTICLE: and send Word file plus native format figure files to HPSubmittals@gulfpub.com
HP is known as the trusted "voice of the industry it serves." We are proud of our authors and their credentials. So, each article should carry a by-line. Occasionally, an article is published without a by-line, by the author's request. The article should also include a biographical sketch of your professional experience, academic credentials, etc. This bio should run about 50–100 words. We ask that you submit a recent portrait photograph as well: head and shoulders.
1) Portrait photos should be a minimum of 300 by 300 pixels: modern smartphones can do this
2) Photos for inclusion within the article should be submitted in as high a resolution as possible
3) Schematics are re-drawn by our Production graphic artists, to conform with HP colors & fonts
so they simply need to be legible to avoid typographic errors. If done in Visio, export as SVG
4) If graphs contain a lot of data, consider also submitting an Excel file with all data points on it
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REVIEW AS LAID OUT
Closer to scheduled publication date, typically two months out, a specific editor will be assigned. They may contact the designated author for clarifications, or may even require a "rewrite" or to submit an amended draft, incorporating comments or observations. HP reserves the right to edit a manuscript for length, style and clarity. All articles will be sent to the author for final approval - as a low-resolution galley proof PDF - before the article is ever published. The designated contact should promptly get comments marked on the PDF and returned, including any request to add or subtract text to fit the page layout. Please neatly write the corrections and any strike-out with a colored pen, color-scan the markup, and email back to the assigned HP editor. Approval to publish the "finished product" rests with the author.
Authors named in a published article are sent a watermarked PDF for their use. Note HP content is copyrighted, however, authors retain copyright to original manuscript and illustrations. The edited article, as published in HP, may be reprinted by request – for use in training manuals, promotional efforts, etc. But first obtain permission from HP in writing. HP requires a specific credit line with reprinted material. When individuals or organizations, other than the author, request permission to reprint, HP support will notify the RAI form contact.
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We look forward to working with you.